Customer Story

Katy Independent School District Improves Productivity and Compliance with an Automated UKG Workforce Management Solution

  • Tracks and manages employee time and attendance to reduce payroll and leave inflation and manual errors

  • Helps control labor costs by providing actionable overtime visibility

  • Reduces compliance risk by enforcing and tracking complex compliance requirements

Katy ISD improves pay accuracy with automation

Katy Independent School District (ISD) in southeast Texas employs approximately 13,000 employees and has more than 70,000 students attending classes at 60 schools. Katy ISD is committed to supporting students in developing and achieving personalized goals and being positive agents of change in the world.

Challenges

Each two-week pay period, Katy ISD payroll staff manually entered data from 8,000 forms to track employee absences and calculate substitute teacher pay. Ensuring paraprofessionals were accurately paid for regular and extra-duty time was challenging with a paper-based system. Also, compiling employee hours in preparation for meeting Affordable Care Act (ACA) requirements was time-consuming.

Solutions

Using its automated UKG® workforce management solution, Katy ISD has increased staff productivity, has better control of labor costs, and can maintain compliance with labor laws and ACA requirements. UKG Workforce Timekeeper™ has become invaluable in tracking and managing employee time and attendance as well as reducing payroll and leave inflation and manual errors. Additionally, Katy ISD now has insight into approaching overtime to better control labor costs and has reduced its compliance risk through the thorough tracking and enforcement of ACA and other requirements.

“The UKG ACA report is the keystone of our compliance strategy. It does a good job of picking up all extra-duty hours and the hours of all employees.”

Donna Melton

Technology Support Analyst

Results

Automated tracking of employee absences and premium, overtime, and most extra-duty pay has nearly eliminated paper-based time tracking, saving Katy ISD significant paper and payroll staff time. Automated time stamping of paraprofessionals' regular and extra-duty time helps ensure paraprofessionals are paid correctly. Employee time spent on grant-funded programs is accurately tracked for easy reporting. The UKG Full-Time/Part-Time Analysis Report has reduced review of ACA compliance from two days to just two hours. Planned use of the mobile application by the district's 100 police officers to track their time will increase productivity as they patrol various campuses during their shifts.

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