Customer Story

2nd MD Transforms HR, Experiences Strong ROI with UKG Pro

  • Uses UKG Pro People Assist to centrally manage and automate tasks that were manual or that span multiple HR systems and stakeholders

  • Saves hiring one budgeted FTE because 2nd.MD is able to scale up hiring without adding administrative headcount

  • Empowers employees to find answers to their questions through the personalized knowledgebase, so they feel valued and heard while resolving their own questions

UKG Drives 2nd.MD’s HR Transformation and ROI

2nd.MD's proprietary healthcare technology platforms reduces healthcare costs and improves clinical outcomes by enabling members to virtually connect with experts related to a new diagnosis, upcoming surgery, or questions about a chronic condition or pain.

Challenges

2nd.MD had been using a professional employer organization (PEO) for HR administration. The cost of services through the PEO was more than $100 per employee, per payroll for its 600 employees. In addition, HR processes at 2nd.MD were manual, paper-based, and often required tracking down executives for physical signatures. Likewise, the recruiting process at the company combined expensive staffing agencies and manager sourcing of candidates. 2nd.MD sought a cost-effective solution that could automate processes and support its people in a meaningful way.

Solutions

The company chose UKG, immediately reducing the cost per employee, per payroll by 70%, and developing new opportunities for automation.

"We are finding great success with UKG Pro People Assist to centrally manage and automate tasks that were manual or span multiple HR systems and stakeholders," said Stephanie Williams, Payroll and Benefits Administrator at 2nd.MD. "We're currently using People Assist heavily for 401(k) updates and even for leave absence management. An employee's request and activity go directly to that employee's file, so there's no email to HR that's going to get lost or a Slack message that could be forgotten. We also can keep track of manager activity, with documents related to new hires or terminations sent with the click of a button."

"The time savings from People Assist was incredible, and we're under industry average in most everything we can measure."

Sarah Truchard

Talent Acquisition Manager

Results

Following implementation of the solution, 2nd.MD experienced an increase in hiring demand of 64%, yet achieved a decrease in time-to-identify hired candidates by 52%, and a decrease in time-to-hire by 28%.

"The time savings from People Assist was incredible, and we're under industry average in most everything we can measure," said Sarah Truchard, Talent Acquisition Manager at 2nd.MD. "In fact, we saved on hiring one budgeted FTE [full-time equivalent] because we were pleasantly surprised by how we were able to scale up our company hiring without adding administrative headcount."

Williams also noted that UKG Pro People Assist is helpful for employee-relations issues. When an HR business partner undertakes an investigation, all comments on the case are documented in the system, and disciplinary documents can be signed by the employee and added to their file. As a result, unemployment claims can be easily verified. While People Assist helps HR boost service and performance, it also serves to improve the employee experience.

"Our employees love the ability to ask for HR help in a user-friendly way, accessible on any device," said Williams. "We are empowering our employees to find answers to their questions through our personalized knowledgebase, so they can feel valued and heard while resolving their own questions. Employees can also initiate more complex requests and have the request automatically routed to the right person for resolution."

According to Williams, the HR team at 2nd.MD was able to set up People Assist on their own and become power users of the solution after taking the free classes available through the UKG® customer success portal. In addition, HR was able to integrate People Assist into its recruiting process, creating an automated and efficient experience for candidates and the company.

"By linking our UKG Pro Recruiting and People Assist solutions, we moved from an entirely email-dependent process to one that is fully electronic," said Truchard. "People Assist drives specific efficiencies during the hiring process, with requisition requests, offer requests, and other documentation related to new hires all available to managers in the HR Help section. Managers start a request and the hiring tasks are routed electronically to the appropriate parties."

70
%
reduction in per employee payroll costs
64
%
increase in hiring demand
52
%
decrease in time-to-identify hired candidates
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