A UKG Pro Guide to Mandated Sick Leave

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When it comes to mandated sick leave, staying ahead of the curve is crucial for businesses to remain compliant and supportive of their workforce. With laws varying by state and sometimes even by city, it’s important to understand the flexibility and capabilities of your UKG Pro® solution. 

Fortunately, you already have the tool within your UKG Pro solution to tackle sick leave compliance head-on. Let's explore the flexibility and configurability of UKG Pro using the Minnesota Earned Sick and Safe Time Act as a case study to illustrate how to navigate these waters.

Case Study: Minnesota's Earned Sick and Safe Time Act

Minnesota’s new legislation, Minnesota Earned Sick and Safe Time Act, is one example of the requirements that many states are starting to enforce. Effective January 1, 2024, it requires employers to provide paid leave for a variety of reasons, including illness and safety issues for the employee or members of their family, to employees who work in the state. 

At the heart of the UKG Pro support for the Minnesota Earned Sick and Safe Time Act is the Paid Time Off (PTO) configuration options. These tools empower you to tailor your solution to meet not just Minnesota's requirements but those of any jurisdiction. Here's how UKG Pro stands ready to support your leave compliance needs:

  • Customizable PTO Configurations: UKG Pro allows for the setup of PTO plans that match the specific sick leave benefits as required by law, accommodating variables such as eligibility, accrual rates, utilization, and plan rollover.
  • Automated Accruals and Carryovers: The system automates the accrual process and manages carryover limits, ensuring that employees receive the correct amount of leave in line with the latest legislation.
  • Employee Communication: UKG Pro supports compliance communication by providing employees with clear, accessible information about their sick and safe time benefits, ensuring transparency and understanding.
  • Recordkeeping Simplified: With UKG Pro, maintaining records for the mandatory six-year period is streamlined, providing historical data for reference and reporting.

Proactive Adoption

UKG has provided a number of resources to help you stay informed about best practices and new legislation in leave management:

  • The Demystifying Paid Family & Medical Leave Legislation Podcast delves into the complexities of Paid Family and Medical Leave (PFML) programs and how they impact HR and payroll processes. UKG experts unpack the intricacies of PFML legislation, offering insights into the varying payroll impacts across different states and the challenges they present for businesses as well as detailing the support UKG offers to ensure customers remain compliant.
  • The State and Local Sick Leave Configuration Guide is a framework for businesses to configure their UKG Pro solutions in compliance with various mandatory sick leave laws across the U.S. It gives detailed guidance on setting up PTO policies, with consideration to each jurisdiction's unique rules regarding eligibility, accrual, and usage.
  • The State and Local Sick Leave Reference serves as an initial reference to understand the minimum requirements for sick leave benefits that must be provided to employees, with links to detailed legislative sources for comprehensive compliance.

While state laws like Minnesota’s can seem daunting, with the right preparation and tools, compliance can be seamlessly integrated into your existing business operations. Embrace the capabilities of your UKG Pro solution and the many ways they can support you as laws evolve and change.

Be sure to join the Compliance Connection Community Group for more information on regulatory changes, to connect with your peers on various compliance topics, and to share any best practices. 

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