Transform Your Payroll Operations with the Payroll Comparison Report

Are you struggling to manage tasks during payroll week, especially when some seem more overwhelming than others? Let’s face it - auditing payroll is one of those challenging tasks. As a Payroll Administrator, it's essential to identify discrepancies to remain proactive and ensure compliance. To assist you, utilize the Payroll Comparison report within UKG Ready®. This report serves as a reliable ally by comparing the current non-finalized payroll with the last finalized one. It effectively monitors your progress against previous payrolls and supports the audit process. By utilizing this report, you can enhance your payroll operations and deliver significant benefits to your organization.

In the December release, the Payroll Comparison report was moved to the “Check Your Totals” step in the Payroll Prep process. This change improves its visibility as it provides valuable information that will assist in your payroll auditing process.

Accessing the Report

Users can access the Payroll Comparison report through:

• Team > Payroll > Reports > Payroll History > Payroll Comparison
• Team > Payroll > Process Payroll

Disclaimer: To grant users access to the Payroll Comparison report, the Payroll Comparison checkbox option must be selected in the Payroll Reports widget under the Reports tab of the Security Profile.

Comparison Criteria

By default, the report compares the current non-finalized payroll to the last matching payroll based on:

• Payroll Type (e.g., Regular)
• Pay Period Profile
• Payroll's EIN

You can also set up the report to compare it with another payroll by choosing a different payroll from the Payroll list box.

Report Filters and Categories

The report includes various filters and categories to display differences between payrolls:

• # Paid Employees: Displays figures by subcategory (e.g., Terminated, Active)
• # Pay Statements: Display statements by subcategory (e.g., Bonus, Regular)

• Deductions, Earnings, Net Pay, Reimbursements, Taxes: Subcategories based on E/D/T names

   

Report Details

The report displays:

• Compare From Payroll Values
• Compare To Payroll Values
• Variance Amount

• Variance Percent

   

Benefits of Using the Payroll Comparison Report:

1. Error Detection and Correction: The report helps identify discrepancies between current and previous payrolls, allowing corrections before finalizing payroll.
2. Efficiency and Time Savings: Streamlines the review process by highlighting differences, reducing manual checks, and saving time.
3. Improved Accuracy and Consistency: Improves payroll accuracy by ensuring that calculations are consistent and accurate.
4. Enhanced Reporting and Analysis: Provides valuable insights into payroll trends and variances for informed decision-making.
5. Risk Management: Reduces risks linked to payroll errors and offers a clear audit trail.

Incorporating the Payroll Comparison report into your payroll process can help you proactively manage and ensure a smooth payroll experience. This will certainly boost accuracy and compliance while also enhancing overall efficiency. Start using this report today to improve your payroll process!

You can learn more about the Payroll Comparison report within your solution under Menu > Help > Online Documentation > Payroll User Guides > Payroll Prep Process > Comparing Payrolls. Make sure to reach out to your fellow payroll admins in the UKG Ready - Payroll and Tax group within the UKG Community™ if you have any questions about the report or if you'd like to share your successes in using it.