Ensuring Data Privacy with Privacy Manager in UKG Pro
In today’s world, data privacy is more crucial than ever. Companies must navigate the complex landscape of privacy legislation and global privacy laws to protect, maintain, and remove Personally Identifiable Information (PII). Enter Privacy Manager in UKG Pro®, a powerful tool designed to help your organization manage and erase PII for terminated employees or former candidates, ensuring compliance and security. Read on to dive into key features of Privacy Manager, explore its compliance and security benefits, and learn the steps to implement it for your organization.
5 Key Features of Privacy Manager
- Permanent erasure of PII: Privacy Manager is specifically designed to permanently delete or anonymize PII for individuals who are no longer associated with your company. This feature is essential for adhering to the Right to be Forgotten, a fundamental aspect of many privacy laws.
- No additional cost: One of the standout benefits of Privacy Manager is that it comes at no extra cost. It is already integrated into your UKG Pro HCM solution; you just need to turn on web access and assign the appropriate role types to get started.
- Timely data erasure: Once a request is submitted to Privacy Manager in UKG Pro, the erasure of data is usually completed within 72 hours, helping you quickly comply with privacy requests.
- Privacy Manager reports in People Analytics: Since Privacy Manager is already built and integrated into your UKG Pro solution, you can use the Privacy Manager reports in People Analytics to easily identify employees and candidates for Mass Erasure Requests. Visit the Privacy Manager Reports in People Analytics guide for more information.
- Approval process and erasure guardrails: Control who has erasure permissions and set up an approval workflow.
Compliance and Security Benefits
Privacy Manager is a vital tool for compliance with various privacy and security laws. By using this feature, your organization can:
- Adhere to privacy legislation: Compliance with global privacy regulations is simplified with Privacy Manager, as the tool is implemented with GDPR, CCPA, and LGPD privacy laws. The tool ensures that you can honor requests for data erasure promptly and efficiently.
- Avoid penalties: Non-compliance with privacy laws can result in significant penalties. Privacy Manager helps mitigate this risk by ensuring that data erasure requests are handled correctly and swiftly.
- Enhance data security: By regularly erasing unnecessary data, you can minimize risk and enhance overall security.
Getting Started with Privacy Manager
By proactively implementing Privacy Manager, your organization can quickly start strengthening your data privacy practices, ensuring compliance with privacy laws, protecting sensitive information, and avoiding costly penalties.
Visit the Privacy Manager Guide for step-by-step instructions on how to activate Privacy Manager, assign appropriate roles, and get started.
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