Miscellaneous Pricing Schedule
These items are charged in addition to the normal monthly per employee per month fee (PEPM) as they are incurred for UKG Ready Payroll Services. For each miscellaneous item listed below, there is a brief description of how/when that charge could be incurred.
| 1. W-2/1099 Printing | $2.95 per form |
| Clients may elect to have UKG print W2 forms for employees who have not elected to receive an electronic copy. Forms will be printed on pressure seal forms and bulk shipped to the client for distribution or mailed directly to employees (see #9 below). Client may print W2 forms directly from the UKG system for no additional fee. | |
| 2. NSF Fee | $200.00 per transaction |
| If the ACH Funding Method is initiated for a transaction and the transaction fails because the client does not have the required funds in their designated account or have not set-up the proper authorization with their bank as required by and provided in the Agreement, causing UKG to be issued a notice of Non-Sufficient Funds or similar notification that the transaction could not be processed, UKG in addition to all its rights under the Agreement, will also charge Client an NSF Fee for each applicable transaction. | |
| 3. Applied For Status of Tax Jurisdictions | $38.50/month per account |
| When a company begins to withhold taxes for their employees in a new jurisdiction the company must apply to that jurisdiction for a tax filing ID number. A tax code is in an “Applied for” Status if the “Applied for” box on the tax code is checked within the platform or if the tax code ID number is left blank. Where accepted by the applicable jurisdiction, UKG will remit taxes and file returns but will charge a fee of $38.50/month for each active tax code until a tax ID number is obtained due to the manual work associated with filing for Applied For accounts. | |
| 4. Stop Payment Fee | $20.00 per check |
| For clients who have purchased UKG Ready Payroll Services with UKG Smart Check, if a check issued on a UKG Ready Payroll Services Account as defined in the Agreement, must have a stop payment placed on it with the bank, this fee will apply. | |
| 5. ACH Returns/Notice of Change | |
| 2nd notice if on same receiving bank account | $55.00 |
| Additional notice if on same receiving bank account | $82.50 each occurrence |
| This fee is charged when either an ACH transaction is rejected by the bank (ACH Return), or when there has been a change to an employee’s direct deposit routing number or account number that was not updated in the system and the bank must manually change the information to process the transaction (Notice of Change – NOC). In either case, UKG will notify the client of the return / notice received. If the information is corrected no fees will apply. If the client doesn’t fix the account before the next payroll, and an additional notice from the bank is received, UKG will charge a fee of $55.00. Thereafter UKG will charge an additional $82.50 for each notice received on the same account. These fees apply to all transactions processed with the bank regardless of whether any funds are returned. | |
| 6. Off Cycle Payrolls | $55.00 per payroll |
| Every scheduled payroll is included in the per employee per month fee. This includes the regular payrolls (bi-weekly, weekly, monthly, semi-monthly) and could also include a regularly scheduled bonus payroll (done each quarter, etc.) if it is included in the payroll schedule within the platform. Off cycle payrolls occur outside this process. These are usually done to fix errors in the current payroll that cannot wait for the next scheduled payroll processing. This fee applies only to those off-cycle or “one off” payroll runs. Clients may choose to issue manual checks rather than run an off-cycle payroll in which case this fee would not apply. | |
| 7. Split Distributions | $5.50 per split |
| For each individual payroll processed within the platform, printed pay statements and vouchers will be shipped to ONE designated location for no additional fee (shipping fees will be charged by provider directly to client). Clients may configure the platform to have printed pay statements and vouchers print by Cost Center and have each Cost Center ship to a different location. The Split Distribution fees cover the cost to package pay statements/direct deposit vouchers to ship to multiple locations within the same processed payroll. Note that this does not include combining checks/vouchers from different payrolls (i.e. weekly and bi weekly) into one package for distribution. That is not a supported delivery process. Split distribution is only available for pay statements and vouchers. | |
| 8. Amended Returns | $137.50 per amendment |
| Filing all applicable payroll federal/state/local tax returns as indicated in this Agreement is included in the per employee per month fee. When adjustments are made to prior period payroll transactions that require UKG Ready Payroll Services to create a modified or “corrected” tax return to be filed with the taxing authorities, a fee of $137.50 will be incurred per amended return. | |
| 9. Mailing Individuals Checks | $0.75 per document |
| The preferred method of delivery is for each client to have all documents delivered using the client’s shipping account. If the client wants to have the employee’s pay checks, direct deposit vouchers, W2s, 1099 forms and/or 1095C statements delivered directly to the employee’s home address, this fee will apply to each form mailed through the USPS and includes the applicable postage fees. This fee may be adjusted by the amount of any increase in standard postage by the United States Postal Service. UKG will guarantee that W2s/1099s will be mailed by January 28th of each year but cannot guarantee that delivery to the employee will occur by January 31st of each year. | |
| 10. 1095C Printing | $2.95 per form printed |
| Clients may request that UKG print their 1095C forms at the end of the calendar year. Forms are printed on pressure seal stock and either shipped to the client for distribution to employees or mailed directly to the employee’s home address if so elected by Client (reference #9 above). Clients may also print the forms themselves directly from the UKG system for no additional fee. | |
| 11. Payroll Rollback – after Payroll Submission | $275.00 per request |
| A request from the client to rollback a finalized payroll prior to funding initiation. If the client has submitted a payroll but the payroll is not yet finalized by UKG, the client can re-open the payroll without charge. | |
| 12. Reopen Quarter End or Year End | $550.00 per request |
| Request initiated by client to reopen a previously closed quarter or tax year, in order to process corrections. | |
| 13. QTR Filing – Inactive EIN’s | $137.50 per quarter |
| If the client has no wages in a Covered Entity but has not notified UKG to stop filing for the Covered Entity, or closes a Covered Entity but and requests that UKG file zero returns for a quarter, this fee will apply. The $137.50 fee is for each quarter filed with zero returns. | |
| 14. Quarter Closing Late Fee | $225.00 per day per EIN |
| The client does not complete the quarterly closing and sign-off process by the established and communicated deadline. | |
| 15. Year End Closing Late Fee | $225.00 per day per EIN |
| The client does not complete the year-end closing and sign-off process by the established and communicated deadline. | |
| 16. Reprint of W2 or 1099 | $11.00 per form reprinted |
| Client requests reprinting of a W2 or 1099 on pressure seal paper stock. Client can print reprints directly from the UKG system for no additional fee. | |
| 17. W-2C Services | $35 Base Fee + $5.00 Per Form |
| Clients whose W-2s were processed and filed by UKG, may request a corrected form W-2 for an employee (W-2C). UKG will work with the client to process any applicable Year End Correction payrolls, generate the W-2C(s), and file the corrected form(s) with the Social Security Administration (SSA). Upon request, UKG will also file any necessary amended returns as a result of the W-2 correction (see item above Amended Returns). Clients may also create and file W-2Cs themselves directly through the SSA site for no additional fee. This service is only available for tax year 2019 and forward. | |
| 18. Fed / State Wire Fee | $82.50 per wire |
| If UKG must send a direct wire for client tax payments, rather than standard EFTPS tax payment, a fee of $82.50 for federal and $82.50 for each applicable state will be incurred. This would typically only occur if the client has submitted or funded their account late, such that in order to avoid tax penalties, UKG must cause the issuances of a wire for the payment to the tax agency. | |
| 19. W-2 Combined Reporting Print Service | $550 Base Fee + $2.95 per form |
| Combined W2 forms may be required for firms designated as a Common Pay Agent as defined in the IRS Publication 15-A. If so elected at the end of each calendar year, UKG will provide your W2 data to a third-party vendor to create combined forms and to generate printed copies. Combined paper W2 forms will be shipped to the client’s address unless regular mail is requested. Copies of the forms will not be available to employees in Employee Self Service but will be provided to client in a separate file. The W2 forms will be filed with the applicable agencies. W2-C services are not available for the W-2 forms provided under this offering. | |