Bon Secours Mercy Health is one of the largest health systems in the U.S. with 60,000 employees, 48 hospitals, and 1,200 care locations spread out across multiple states.
Several years ago, Bon Secours and Mercy Health merged to form Bon Secours Mercy Health. Part of the overall alignment was to bring the new organization onto one, AI-powered workforce management solution to better manage its rapidly changing patient and staffing needs and ensure complete visibility into workforce data across the health system.
Deeply dedicated to improving patient outcomes through the use of innovative technology, Bon Secours Mercy Health — a longtime UKG customer — migrated to the modern, cloud-native UKG workforce management solution to better manage its 48 hospitals and 1,200 care locations, as well as to support the complex scheduling needs of its 60,000-person workforce.
“We wanted a solution we could take full advantage of right away but that could also scale with us over time. UKG's industry-leading platform gave us that opportunity,” said Mickey DeAngelo, director of HR workforce technology at Bon Secours Mercy Health.
“UKG is in it with us for the long haul. Healthcare is a rapidly changing industry, and we must be prepared to meet those changes and challenges head-on. UKG is partnering with us to transform our workforce and continue on our evolution track, so we are always in the best position to serve our patients.”
Director of HR workforce technology
Within just a few months of migrating to its new UKG solution, the health system experienced success in four critical areas: staffing, scheduling, pay accuracy, and retention.
“Having the right people in place to provide high-quality care is crucial, so, along with our UKG implementation, we created a central staffing office that handles all scheduling and timecards, so our frontline managers can focus on patient and employee needs,” said DeAngelo. “Our data shows that managers who have adopted this change are spending more time on the floor with patients and nurses, and, more importantly, we’re seeing patient quality scores rise, which, in healthcare, is tied to our reimbursement.”
The increase in patient scores is also a reflection of higher employee engagement, which Bon Secours Mercy Health says is driven, in large part, by more flexible scheduling options, including the ability for employees to self-schedule, swap shifts, and create best-fit schedules through the mobile-first UKG solution. Managers are saving between four and six hours each, per pay period, through advanced scheduling; intelligent dashboards help keep incidental overtime within acceptable levels; and quarterly compliance reports that used to take up to eight hours to complete are now finished within minutes because of centralized data within UKG.
“UKG gives us the flexibility to meet rapidly changing needs. From Monday to Thursday, our staffing needs may change, so we need to change the way we offer incentives and the way we try to fill shifts. Intelligent shift swapping was a huge win for our associates, too,” said DeAngelo. “One of the beautiful parts of it is that it’s so integrated into the process, associates don’t even realize it’s intelligence behind the scenes. The future of AI is going to move us into the future of healthcare to meet the flexible staffing model that’s being demanded.”
With concerns of employee burnout top of mind, especially as a result of the pandemic, Bon Secours Mercy Health also used its UKG implementation to align its pay practices, which has had a direct impact on employee retention.
“There were many different pay practices that existed across the organization that weren’t serving our overall needs and were difficult to administer, so we took the opportunity to standardize those,” said DeAngelo. “Within six months, we saw payroll corrections drop significantly, which correlates to improved retention because, when you pay people correctly, they’re less likely to leave, and we only expect to see more improvement in this area.”
Bon Secours Mercy Health credits its longtime partnership with UKG for helping to continuously evolve its employee experience in support of its mission of clinical and operational excellence.
“UKG is in it with us for the long haul,” said DeAngelo. “Healthcare is a rapidly changing industry, and we must be prepared to meet those changes and challenges head-on. UKG is partnering with us to transform our workforce and continue on our evolution track, so we are always in the best position to serve our patients.”